On-Demand Archives (Overview)

From the Manage Archives section, you can control your archives in any of the ways below:

  • delete an archive
  • rename an archive
  • change the category of an archive
  • change whether an archive appears in the “on-demand” list and for how long it appears
  • trim the beginning and end of a recording to remove padding at the beginning or end of a broadcast or unwanted conversation.
  • share a link to any video, even those that no longer show in the on-demand list or that are hidden.
  • instantly integrate with Vimeo
  • create an audio-only “podcast”
  • download a copy of an archive that can be burned to a DVD or saved
  • merge two or more archives
  • upload a video file to the archives


Delete an archive

Usually, archived recordings can stay forever, but occasionally it may be necessary to permanently delete a recording. To delete a recording, click the box to the left of the archive thumbnail image to select it. In the “bulk actions” box above the list of recordings, choose "Delete" from the drop-down list, then choose "Apply".

Rename an archive

In the name field, type the new name and press the icon to save it.

Change the category of an archive

Broadcasts and archives can be assigned to a category to make it easier to find a specific archive or group of archives. The category is normally set when the broadcast is scheduled, but you can change it here by selecting a different category.

Change the Expiration period of an archive

Archives are shown in the “on-demand” list for one month by default. You can change this when you schedule the event, and you can change it for any specific archive. Recordings are not deleted when they expire; they are then moved to the “Expired Archive” section.

Visibility of an archive

Recordings of events can be visible to everyone during the month they are listed, or they can be hidden. Hidden recordings will only be viewable if you send a link to the recording.

Trim an archive

Archives should be trimmed to remove the padding, or idle time at the beginning and the end of the broadcast. It can also be used to select key moments out to be added as a stand-alone Archive.

To trim an archive, click "Trim" in the row for that archive. Play the archive or click on the timeline to the point where the video should start. Going to fullscreen mode will let you fine tune the starting point. Then click “Set In-Point”. Repeat the process for the end point. Enter a name for the trimmed video. Under “Hide the original” select "yes" to keep only the trimmed version or "no" to allow both the edited and original to stay visible. 



Send links to an archive

Use the "Share" button to send a link to any recording in the archive. A screen will pop up with three sections.

The “Share Link to Archive” section has separate sections to send a link to let a user view an archive, and a section to send a link to allow a user to download an archive. Use the mouse to highlight the appropriate link, then right-click to copy it.

Create a Podcast of an archive

This feature will generate the necessary files needed for integration into a podcast and will produce an MP3 file of the archives audio.

Download an archive

The "Download" button downloads the video to your computer in MP4 format.

Merge archives

If a broadcast is interrupted, it will result in a break which creates two archives. In this case, or for other reasons, archives can be merged. Click on the "Merge Archives" button above the list of archived recordings. You will be prompted to select the archive which should appear first, then the archive which should appear next in the merged video. You will also be asked to give a name to the merged video and asked whether the original recordings should remain visible.

Upload a video to the archives

A digital video file created another way can be uploaded and added to your StreamSpot archive. To upload an existing video, click on the "Upload" button in the upper right corner of the window. You will see a list of acceptable formats and be prompted to browse to the file to be uploaded.

To learn more about the Portal User Guide in StreamSpot, see the links to the other Knowledgebase articles below: